ARTICLE I
Officers
Section 1.
A Commodore shall be elected by a majority vote of ballots cast at the annual meeting of the Association and shall serve for a term of one year. The Commodore, after serving one year, shall be designated Immediate Past Commodore for one year. The Commodore shall make all appropriate committee appointments by the December officers meeting.
Section 2.
A Vice Commodore shall be elected by a majority of ballots cast at the annual meeting of the Association and shall serve for a term of one year. The Vice Commodore shall serve in the absence of the Commodore. In the event the Commodore is unable to perform his/her duties, the Executive Committee may designate the Vice Commodore to be interim Commodore.
Section 3.
A Rear Commodore shall be elected by a majority of ballots cast at the annual meeting of the Association and shall serve for a term of one year. The Rear Commodore shall serve in the absence of the Vice Commodore. In the event the Vice Commodore is unable to perform his/her duties, the Executive Committee may designate the Rear Commodore to be the interim Vice Commodore and appoint an interim Rear Commodore.
Section 4.
A Recording Secretary shall be elected by a majority of ballots cast at the annual meeting of the Association and shall serve for a term of one year. The Recording Secretary shall keep a true record of the proceedings of all general, annual and special meetings. The Recording Secretary shall keep a correct roll of all members in good standing and of each representative to the Association.
Section 5.
A Corresponding Secretary shall be elected by a majority of ballots cast at the annual meeting of the Association and shall serve for a term of one year. The Corresponding Secretary shall conduct all correspondence of the Association.
Section 6.
A Treasurer shall be elected by a majority of ballots cast at the annual meeting of the Association and shall serve for a term of one year. The Treasurer shall collect and receive all monies, keep a correct account thereof, and deposit said monies in the name of the Association in such bank or banks as may be designated by the Executive Committee. When appropriate, and at the annual meeting, he/she shall submit a report in writing of the financial condition of the Association. He/she shall perform other duties as usually pertain to the position of Treasurer.
Section 7.
Vacancies in any office shall be filled by a majority vote of the Executive Committee. In the event of a tie, the Commodore shall cast the deciding vote.
Section 8.
Names of candidates for officers nominated by the Nominating Committee shall be distributed in writing to each member at least 30 days prior to the annual meeting. The Nominating Committee shall be appointed by the Commodore and shall consist of three (3) persons. They shall be appointed not less than 45 days prior to the annual meeting.
Section 9.
Officers shall begin their terms of office upon election. Any individual designated to fill an unexpired term shall serve only the remainder of the term.
Section 10.
For all strictly corporate purposes under the laws of New Jersey, the Commodore shall also be President of the Corporation, the Recording Secretary shall also be Secretary of the Corporation, and the Treasurer shall also be Treasurer of the Corporation. The remaining officers (Vice Commodore, Rear Commodore and Corresponding Secretary) shall be trustees of the Corporation.”
ARTICLE II
Executive Committee
Section 1.
There shall be an Executive Committee consisting of Association officers plus one delegate from each voting member not represented by an officer. Because the Commodore does not vote, except to break ties, his/her club may have a delegate on the Executive Committee. Past Commodores not holding other office in the Association shall be members of the Executive Committee, but without vote. If a member’s representative or designated alternate of a Past Commodore’s club is not present, he/she may represent their club.
Section 2.
The Executive Committee shall have general control and management of affairs and funds of the Association. It shall have full power and it shall be its duty to carry out the purposes of the Association’s Constitution, Bylaws and Certificate of Incorporation.
Section 3.
Without in any way limiting the general powers of the Executive Committee, it shall among other things:
- Consider and act on applications for Association membership;
- In the absence of the current Commodore, the current Vice Commodore and the current Rear Commodore, appoint committees and chairpersons thereof as it may deem appropriate to further the purposes of the Association;
- Set dates and formulate arrangements for various championship events;
- Determine recipients of various awards of the Association;
- In the absence of the current Commodore, the current Vice Commodore and the current Rear Commodore, appoint delegates to the United States Sailing Association and other sailing groups.
Section 4.
No officer or member of the Executive Committee of the Association may receive a salary or compensation from the Association, but nothing herein shall be construed to prevent an officer or member of the Executive Committee from receiving compensation from the Association for duties performed on behalf of the Association other than in the capacity of an officer or member of the Executive Committee.
ARTICLE III
Meetings
Section l.
The annual meeting shall be held between September l and December 31 at a time and place to be designated by the Executive Committee.
Section 2.
The Executive Committee shall schedule monthly meetings between September 1st and June 1st to conduct the affairs of the Association.
Section 3.
The Commodore shall have the privilege of calling a special meeting of the Executive Committee at any time he should deem such action necessary, provided all members of the Executive Committee receive adequate notice of such meeting.
Section 4.
The Executive Committee, or any three member clubs in good standing upon petition to the Executive Committee shall have the privilege of calling a special general meeting, providing thirty (30) days notice of such meeting and of the matters to be discussed and/or voted upon is given to each club’s delegate.
Section 5.
Any member organization in good standing shall be entitled to attend the annual meeting and take part in the discussions. Each member organization in good standing shall be entitled to cast one ballot on any matter voted upon.
Section 6.
A quorum at meetings, either of the Executive Committee or general meetings, shall consist of seven of the member clubs’ representatives. Absentee members shall have the privilege of voting by mail on questions submitted to them in writing, but members so voting shall not be counted for the purpose of constituting a quorum.
Section 7.
Business at all meetings shall be conducted in accordance with “Robert’s Rules of Order” unless otherwise provided herein.
ARTICLE IV
Section 1.
The order of business at all regular meetings shall be:
- Roll call
- Reading of minutes of prior meeting
- Treasurer’s report
- Reports of officers and committees
- Unfinished business
- New business
Section 2.
The order of business at the annual meeting shall be:
- Roll call
- Reading of the minutes of the prior annual meeting
- Treasurer’s report
- Reports of officers and committees
- Unfinished business
- New Business
- Election of officers
Section 3.
The order of business at special meetings shall be:
- Roll call
- Special business
ARTICLE V
Appeals Committee and Appeals
Section 1.
The Appeals Committee shall consist of at least three (3) but not more than seven (7) members. One member shall be appointed each year to serve a term of three (3) years.
Section 2.
It shall be the duty of the Appeals Committee to hear and decide all yacht racing appeals in accordance with the Racing Rules.
ARTICLE VI
Section 1.
The Executive Committee may institute proceedings with respect to any matter arising under the International Racing Rules as adopted by the United States Sailing Association, any disciplinary matter or any other matter as they shall deem proper. Any such matter may be referred by the Executive Committee to a Review Board, which shall have jurisdiction over such matter and continue such proceedings with notice to the party or parties involved. The review Board shall hold a hearing or hearings with the party or parties involved to determine the facts. This does not preclude submission of written testimony by the party or parties involved. The Review Board shall make written findings of fact, which is to be reported to the Executive Committee with recommendation of any action to be taken thereof.
ARTICLE VII
Section 1.
Proposal changes in the Bylaws shall be transmitted in writing to the Executive Committee at least 60 days prior to the annual meeting. Upon approval by a majority of the Executive Committee, the Corresponding Secretary shall send written notice of the proposed changes to all members of the Association at least 30 days prior to the annual meeting. A two-thirds vote of the ballots cast at the annual meeting shall be required for adoption.
Article VIII
Club 420 New Jersey States Committee
Section 1.
The Club 420 New Jersey State Championship Committee shall be comprised of three members and each shall serve for a three year term. The senior member each year shall be the committee chair and then shall retire from the committee at the end of their third year of service. The NJYRA Commodore shall appoint the new Club 420 States committee member each year. Ideally one member shall come from the mountain lakes clubs, one from the Monmouth County area clubs and one from the Long Beach Island clubs where possible.
Section 2.
The Committee shall have the responsibility of organizing and overseeing the annual Club 420 New Jersey State Championship Regatta as per the deed of gift of the perpetual trophy.